Human Resources in DMSE

DMSE's Human Resources staff handle appointments, hiring, promotions, and more. 

Appointments for Fall 2021  

updated August 23, 2021

Starting this fall, MIT will once again welcome visiting scholars and research affiliates to campus. In September 2021, applications will be accepted to the Visiting Students Program for studies to begin January 2022.

Visiting Researchers

Due to the improving public health situation, MIT will permit visiting scholar/scientist/engineer/professor appointments starting on or after September 1, 2021. To access campus, visiting researchers, like MIT students, faculty, and staff, will be required to be fully vaccinated (or have an approved exemption) and to participate in Covid Pass.

While this change includes international visiting scholars and research affiliates, it is important to bear in mind that planning travel to the U.S. continues to be challenging. Visa processing times, for example, are likely to take longer than they did pre-Covid, and new restrictions on travel into the U.S. may be imposed depending on public health trends in other countries and in the U.S. The International Scholars Office can provide more information on a case-by-case basis about reasonable expectations regarding start dates in the fall for international visiting appointments.

Visiting Students

Many factors contributed to MIT reviewing the Visiting Student Program and making changes that will take effect in AY 2021-22. Starting in September 2021, the Visiting Student Program will accept applications for enrollments beginning in January 2022. Principal investigators and DLC administrators will hear directly from their respective School/College Dean’s Office regarding their plans for Visiting Student enrollment at the School/College/VPR level. Questions regarding visiting scholars and students may be directed to

Postdoctoral Fellows and Postdoctoral Associates

Postdoctoral Scholars are not subject to hiring constraints.

Extension Requests for Postdoctoral Scholars

  • No Dean’s Office approval needed, if 100% charged to research (SRS and fund accounts) and there is no salary increase.
  • If any portion of the position salary is charged to GIB, it requires the Dean’s Office approval.
  • PDA appointment extension requests (not paid on GIB funds) with salary increases of 5% and under, do not require the Dean’s Office approval. If the extension request has an increase over 5.01%, a justification must be submitted with the SoE Request Form to the Dean’s Office for approval consideration.

Postdoctoral Scholar New Hire Requests

  • If the Postdoctoral Scholar requires a J-1 Visa, please ask your Faculty Assistant to submit the completed request in QuickBase no later than 90 days prior to the desired start date. Please note that neither DMSE-HR nor ISchO can guarantee a specific start date.
  • No Dean’s Office approval needed for PDA positions if 100% charged to research (SRS and fund accounts). If it is charged to GIB, it requires the Dean’s Office approval.
  • No Dean’s Office approval needed for PDF new hire requests when they come with 100% external funding. 

Temporary Employees

Temporary employees hired through NextSource are not subject to hiring constraints.

  • Do not need to be approved by the Dean’s Office unless they are being charged to GIB funds or the appointment will be longer than 6 months.
  • Employee must reside in the United States.


Minors and K–12 programs

MIT has announced that department-led programs for minors and K–12 may resume. A few of the guidelines include:

  • Programs must be registered.
  • Face coverings must be worn.
  • All visitors must follow the MIT visitor policies.